Time tracking impacts your staff’s productivity, and that, in turn, affects your profits. According to one study, companies with engaged employers have a 21% higher profitability.
But old-fashioned time tracking is unpopular with employees. Plus, it is increasingly unpopular with businesses because of the administrative overhead.
Fortunately, there is a powerful new alternative. A biometric time clock can revolutionize the way you track your team’s work time. Find out more about the benefits here.
1. It’s an Accurate Way of Tracking Time
Biometric time clocks offer greater accuracy with time tracking than any other past method. For example, the traditional timecard or punch clock was vulnerable to human error.
People could forget to punch in or ask sympathetic colleagues to do it if they are late for work.
A biometric system uses unique physical features like fingerprints, faces, or eyes. So, it’s a foolproof way of tracking someone’s identity.
It makes it impossible for employees to circumvent it or make a mistake. So it reduces fraudulent practices or errors.
This level of accuracy means you don’t have to doubt your records. You have full assurance that the data for your business is a true representation.
That’s vital if you use time recording for reporting, planning, or other key management activities.
The accuracy of a facial recognition time clock also helps it become a fair system for employees. You won’t have to handle disputes, questions, or concerns.
Everyone can use it the same way, and each team member in your business has the same accountability, creating a ripple effect across your business culture.
2. It’s a More Efficient Method of Time Tracking
Time tracking should be as streamlined and efficient as every other process in your business. That means using the latest technology and all the advantages that come with it.
Biometric time clocks efficiently manage your employees’ time and attendance. They are quick to use and seamlessly capture and report on the most relevant data to your business without manual intervention.
Traditional methods have often been time-consuming both for employees and managers. For example, a physical timecard needs manual checks and processing.
Each step risks errors and places an administrative burden on your team. But a biometric system is almost instantaneous. An employee scans their face, iris, or fingers.
From then, the system does the rest. All you need to do is access the reports and data that are most relevant to you.
Plus, you can integrate these systems with other software in your business, like payroll. So you won’t have to use your teams to manually move data from one system to the other, saving you time and money.
3. It’s a More Secure Solution
Data security and privacy are becoming more significant concerns in an era of cybercrime. With a face or fingerprint time clock, you can switch your business owner to a more secure technical solution for time tracking.
That protects your employees and sensitive commercial information. Modern biometric systems encrypt data so you have peace of mind that your information isn’t vulnerable to hackers.
Plus, data is backed up, protecting you from losing critical time-tracking information.
Using biometric data in these systems also protects your physical environment from outsiders. No one can use your time tracking system to access secure areas if they aren’t employees.
That’s a valuable feature in buildings that need the highest levels of security, like research labs or data centers.
It also provides an audit trail. If something does happen in your business, like theft, you have an accurate and comprehensive set of records you can review. And since it’s biometric, it’s completely reliable.
4. It Helps You Avoid Errors With Payroll
One of the main reasons businesses use time and attendance software is for payroll. But when there are payroll errors, this can become a burden for a business. You may find employees questioning their pay or raising a complaint.
You may need your payroll team to repeat work if there is an error. All this means spending more time and money on payroll and facing the reality of unhappy and demotivated staff.
Biometric systems can remove the risk of payroll errors. First, time tracking is more reliable since you use an accurate biometric reader instead of manual entry.
So when that data reaches payroll, you won’t have to double-check the details if some time logging seems unusual.
Secondly, the information between systems is more accurate. You can automatically move data from your time tracking system to your payroll software, removing the risk of human error.
You won’t need your team to spend hours comparing rows of time records from one system to another to spot where a mistake has occurred.
So you will have a smooth payroll process, never worrying about overpaying or underpaying your team.
5. It Helps You Stay Compliant With Work Regulations
You will have specific employment laws that you need to follow. That will depend on your location and type of business, but it could include rules on working hours and breaks, for example.
For this reason, keeping track of your employee’s time is essential. It is even more critical that the information is accurate, given that you could need it as evidence that you are abiding by employment laws.
So that’s another reason why using the most reliable time-tracking method available, the biometric system, is essential.
It’s tamper-proof, so you will reduce the risk of facing legal challenges or fines for breaking an employment law. It also helps if an employee takes you to court for working practices, like the hours they have worked.
If you can use data from a dependable biometric system as your defense, it will protect you from unfair employee claims.
A Biometric Time Clock: A Helping Hand for Your Business
In the modern business world, competitive advantage happens by arming yourself with the best tools and processes. A biometric time clock is one of those assets.
Take the next step now for your business. Request a demo of our TimeTrak software so you can see for yourself the impact it can make on your business.