Did you know that, according to rules set by the FLSA, employee time tracking is a mandatory requirement for recordkeeping? While you can track employee hours in various ways, it’s helpful to have reliable tools to streamline your operations, making an easy time clock an essential component of any organization that wants to eliminate time theft and improve employee productivity.

But what makes a time clock easy to use, manage, and optimize? Follow along as we dive into five features employers should look for in an easy time clock. From user-friendly interfaces to helpful integrations, we’ll discuss how these features can simplify your timekeeping processes and help you easily manage your team.

1. Total View Dashboard

When managing employee time and attendance, employers often spend countless hours sorting through complicated spreadsheets and manually calculating hours worked.

A total view dashboard offers a simple and efficient solution to this problem. This feature allows you to streamline the time card review process, making reviewing and approving employee hours a breeze.

With TimeTrakGO, for example, you no longer have to worry about cumbersome or time-consuming time clock systems. Instead, our user-friendly dashboard optimizes the process and makes everything much easier for businesses of all sizes.

One of the most significant advantages of a total view dashboard is the ability to view all employee time cards in one place. This saves time and eliminates the need for manual calculations. You can view all employee hours worked, breaks, and overtime in real-time, ensuring your business stays compliant with labor laws.

2. Payroll Integrations

Any easy time clock software should come with payroll integrations. These integrations help take the stress out of the payroll process and ensure seamless payment for all your hard-working employees.

While most time tracking apps come with plenty of payroll integrations, choosing one compatible with your existing payroll system is important. TimeTrakGO is a perfect example of a well-integrated app with ADP compatibility and Gusto Payroll integrations (among many others).

These integrations provide a smooth and efficient way to handle your payroll processes. Ultimately, they provide a unique, cutting-edge approach to workforce management, ensuring a clock-in and clock-out system that is both secure and accurate.

Moreover, with our GPS-enabled time tracking app, employees can record their time accurately from wherever they’re working (plus, it’s fully compatible with Paychex).

3. Vacation and PTO Tracking

Employee time management isn’t only about tracking hours in the office. It’s also about managing your employees’ schedules when they’re off work, whether using vacation days or PTO. That’s why it’s helpful to have employee attendance software that helps you manage these requests.

TimeTrakGO’s PTO tracker, for example, offers a simple way to manage PTO balances remotely. With the click of a button, you can track your employees’ vacation requests and monitor their available sick days at any time.

This feature eliminates the need for laborious manual tracking. Forget about cluttered spreadsheets or paper calendars. Instead, you can enter PTO requests directly into the employees’ time cards.

This is all great for you as the employer, sure. However, it’s also great for your employees! Not only does this save time and effort for employers, but it also ensures they receive the PTO benefits they’re entitled to.

4. GPS Time Tracking

In the era of remote work, most employees can work from wherever they want. However, some employers require their workers to work within certain geographic boundaries, whether due to business preferences or actual legal issues. If that’s the case for your business, use software with GPS time tracking capabilities.

This feature lets you monitor your team’s movements and confirm their attendance at the work location. The map report with filtering and punch detail simplifies tracking employee locations and provides valuable data for employee management decisions.

Field employees are particularly ideal for this function. However, you can also use it for remote workers in other regions to confirm they’re working in approved zones.

5. Biometric Tracking

Gone are the days of manual timekeeping and tracking methods that are riddled with errors and offer no real accountability. Biometric tracking takes things to a new level by using sophisticated facial recognition and advanced fingerprint capabilities to track and monitor employee attendance and timekeeping accurately.

One of the strongest advantages of biometric tracking is its capacity for use in sensitive industries that require strict security measures, such as the government.

With advanced facial recognition technology, unauthorized access can be denied, while insiders gain access only with a scan of their facial features. And with a fingerprint time clock, for example, it’s highly unlikely that anyone can tamper with attendance data, resulting in a secure and accurate recordkeeping system.

Furthermore, biometric time tracking also allows for more streamlined processes in payroll management. Employers can easily and accurately record working hours and calculate hours worked in real time. This accuracy can save businesses time and money in the long run, making it an essential feature for any modern time clock app for employees.

Easy To Use

We said we’d offer five features you need in an employee time tracking app, but there’s one overarching feature any great app should have, and that is that it should be easy to use.

The interface must be clear and intuitive, making it easy for workers to clock in and out without confusion. Additionally, it’s beneficial if the system allows employees to view and edit their time records, saving managers time. Managers should also be able to quickly approve or deny time-off requests and view employees’ daily and weekly schedules.

What are the benefits of implementing an easy-to-use time clock or time tracking app? You’ll reduce errors and increase productivity, leading to a more streamlined and efficient workforce.

Get an Easy Time Clock

Are you looking for an easy time clock for employees with all these features and more? Try TimeTrakGO!

We offer everything from a facial recognition time clock to general employee attendance software. With personal and enterprise solutions, we can tailor the software to your business needs.

Want to try it out before committing? Start your free 14-day trial now.

Published On: October 18th, 2023 / Categories: Time Clocks /