Are you curious as to why an attendance point system is so important for managing employees? Read on and learn more here.
According to one source, the average employee spends over one hour a day reading news sites from work during an eight-hour shift.
While it’s hard to control what every employee does for eight hours, you can control how many hours your employees show up for work.
If you’re wondering how to do this, you might want to consider using an attendance point system. You might also want to incorporate a time clock system that gives you more control with tracking employee attendance.
As you consider your options, you might want to learn more about an attendance point system. If so, here is a guide that explains what this is, how it works, and the benefits it offers.
The Basic Principles of an Attendance Point System
An attendance policy point system is something you can institute at your workplace to encourage your employees to show up for work.
The quality of your employees affects the profitability, growth, and performance of your company. When employees don’t show up for work enough, it can drag your business down.
Therefore, you’ll need to begin by finding good employees. Good employees typically have certain qualities that make them good workers. One such quality is their dedication to be at work when they’re supposed to be there.
When you create an attendance system, you use an attendance point system chart that tracks their attendance. The main purpose of it is to reward your employees for good attendance and create a clear structure and allow you to take action when there are attendance issues.
When you reward your employees for any reason, including good attendance, it may give them more motivation to work hard.
Employees tend to respond well to incentives, and an attendance point system is an incentive that could drive them to excel at work. A good employee attendance system contains the following principles:
- It tracks their attendance
- It assigns points when employees don’t come to work on time or at all
- It results in warnings/actions for employees who accumulate too many points
- It provides benefits to employees who don’t accumulate points
These are the basic principles of an attendance point system.
Reasons You Need a Point System
The time and attendance of your employees play a role in your business operations. When employees fail to show up to work, the work doesn’t get done. If the work does get done, it’s because other employees do it.
It’s not fair to your good employees to ignore the attendance issues with your employees who show up late or not at all. Your good employees might grow weary of this problem, and they might quit or start slacking.
Therefore, your business needs a point system. When you develop a system like this, your employees may feel more valued. They might strive to work harder, and you might see an improvement in their overall attendance.
When you have an effective point system in place, your company might experience the following benefits:
- Higher attendance rates
- Improved employee performance
- Higher employee retention rate
- Increased profits for your company
Most employees like attendance point systems, too, as they offer more incentives to them.
Other Factors to Consider When Implementing a System
If you want to initiate a point system, you may need to think about a few other important factors. The first factor to consider is the time clock you use.
The time clocks you currently use might not be the best option for your business, as employees can cheat the system with some time clocks. Therefore, you might want to consider a new time clock system.
Here are some of the options you can choose from if you want to upgrade:
Fingerprint Time Clocks
A fingerprint time clock records an employee’s attendance with their fingerprints. When you initially hire someone, you can take their fingerprints and input them into the time clock.
When the employee clocks in and out, they must use their fingerprints. No one can clock in and out for that person with a fingerprint time clock, which means you can control fraud at your company with this option.
Facial Recognition Time Clocks
Another great way to control fraud is with a facial recognition time clock. This type works like the fingerprint type, except it clocks a person in and out by their facial features.
When a person clocks in and out with a facial recognition time clock, the device knows who it is by the facial recognition software.
Card Swipe Time Clocks
A less expensive type of time clock is a card swipe machine. This time clock can also reduce fraud as it requires each employee to swipe their personal card in the machine to clock in and out.
Questions to Answer When Creating a System
When you prepare to start an attendance point system, you will need a clear attendance policy. This policy should state the rules relating to attendance, so that every employee fully understands the rules.
Your plan should also clearly state how the points work. For example, you might want to include these details in your plan:
- How late a person must be to get points
- How many points they will get for being late
- How points work when employees clock out early
- The points for a person skipping work
Your plan should also state the timeframe of the system. Does it last for a year? Is it a rolling system?
Finally, your plan should include the details of what happens when employees accumulate too many points. You may also want to include a section that explains the benefits of not getting any points.
Purchase the Right Equipment to Begin Your Point System
Are you ready to create an attendance point system? If so, you might want to consider purchasing a new time clock to go with it.
A new time clock may provide more control over the time your employees show up for work and may help you track their attendance more accurately.
If you would like more information about time clocks, contact us. We offer a variety of different types and can help you find the right one.
