Attendance Tracking

Attendance Tracking / Point System Automation

Delivering exceptional customer experiences through intuitive solutions

Exclusive, patented technology that automates monitoring, reporting and appropriate actions for events of importance to a company – employee attendance and absentee policies, budget overages, excessive tardiness, departments or employees with excessive overtime, etc. The attendance tracking module requires no manual supervisor intervention, eliminating the tedious and unnecessary manual review of volumes of labor data.

Owning the Employee Attendance Tracking module is like having a supervisor living within your computer — 24 hours a day / 365 days a year.

It constantly monitors information and automatically notifies you of only those situations you are concerned with, at the precise moment you want to be notified. It automatically updates status fields and takes appropriate actions predetermined by you, e.g., printing a warning notice upon the fifth tardiness exceeding five minutes over the last 180 rolling days. It also details each occurrence leading to the action.


The ever-present “supervisor in your computer” will enforce policy evenly and fairly. It never misses an event as it occurs. And it catches problems when required – not after it’s too late.

Our Patented OmniTrak software module streamlines and automates even the most time-consuming and difficult attendance policies. If you have a point-based (occurrence-based) attendance/disciplinary policy or a perfect attendance program, you will want to consult with one of our product representatives today.

Catch Budget overages as they are happening, before you get to year end and realize you are dramatically over budget.  Assign and track project hours on a weekly, monthly, or even quarterly basis,  providing warnings for underages and overages.


Key Features

Real-time

Provides On-Demand Real-time Reporting or Automated Reporting for Standard Reports

Informative

Access Current and Reliable Data To Make Important Management Decisions

Save $

Make educated business decisions based on real-time data

Fair

Enforces policy evenly and fairly

Cost Effective

On duty 24 hours a day watching attendance infractions

Flexible

Fully Parameterized for Easy Setup

Related Software

Automate your scheduling, data collection, exception tracking, calculation of hours, review, editing and approval to facilitate quick transfer of accurate hours to payroll.
TimeTrak offers companies the ability to effectively manage day to day operations, as well as future plans and strategic directions with real-time labor data.
Offers new patented technology that automates the monitoring, reporting and actions associated with your company attendance policy.
Configure the Benefit Accruals module to automatically accrue earned time off such as Vacation, Sick, Personal or Paid Time Off (PTO).
Employees may make requests to take benefit time, such as vacation and comp time, and review the status of pending  requests from an easy-to-use graphical interface.
Empower your employees with Self-Service! This custom essPortal gives them access to the data they need, such as timecards or attendance details.
Turn any PC/Workstation into a powerful employee time and attendance terminal. Employees can perform any clock function right from their PC.
Now mobile employees have the ability to punch IN / OUT from the convenience of their smartphone. GPS location tracking is also an option for added security.
No smartphone? No problem. Our SMS texting service provides employees without smartphones the ability to perform clock functions via SMS text messages.
With over 150 existing interfaces, our customers experience easy integration to leading Payroll, Human Resource, Scheduling, Access Control, Shop Floor, and ERP Systems.

Additional Information

“An Ever Present Guardian”
A Supervisor in Your Computer

Owning the Attendance Tracking module is like having a supervisor living within your computer — 24 hours a day / 365 days a year.

It constantly monitors information and automatically notifies you of only those situations you are concerned with, at the precise moment you want to be notified
It automatically updates status fields and takes appropriate actions predetermined by you, e.g., printing a warning notice upon the fifth tardiness exceeding five minutes over the last 180 rolling days. It also details each occurrence leading to the action.

The ever-present “supervisor in your computer” will enforce policy evenly and fairly. It never misses an event as it occurs. And it catches problems when required – not after it’s too late.

With your current time and attendance system – or any other – it is simply impossible to effectively monitor your job or departmental budgeted hours, dollars, overtime, etc., over the last 90 (or 365, or even more) rolling days. Would it even be possible to generate such a report every day? If so who would do it? Who would review it? And most importantly, what action (if any) would they carry out once they did review it?

The Attendance Tracking module provides a level of management information and automated action never before obtainable cost effectively. Without , potentially dozens of clerks would be needed to identify the conditions, and dozens of supervisors to administer the actions the Attendance Tracking module will identify and carry out automatically.

Imagine a system that automatically watches for alcohol, drug or other individual issue-related absenteeism and tardy attendance patterns — fairly, accurately, and objectively identifying employees and predicting who may need attention before their potential problem has a detrimental effect on the company.

If you use a point system, OmniTrak® will automate it for you. Point systems identify staffing patterns and/or problems. Penalty points can be given for particular events or deleted for specified good behavior patterns.

You can automate your merit system. Or, initiate a merit system that gives extra time off, dollar bonuses, or simply a Certificate of Accomplishment.

Fully Parameterized for Easy Setup
Track Exceptions, Hours, Dollars, Reason Codes (Reason codes can be automatically assigned to different types of exceptions, or simply act as a wild card that can be attached to any Time Card record, for any reason)

  • Select any tracked item by Cost Center/ Department / Job / Reason Code / Exception
  • Specify the number of minutes or hours at which the item is to count
  • Specify which days of the week you want to count, and put different weight on different days.
  • Select the period to watch: Day / Week / Month / Year / Pay Period
  • Specify how many periods to watch: XXX (Days / Weeks / Months / Years / Pay Periods)
  • Select the direction for counting: Backward / Forward
  • Specify From: Today / Yesterday / Tomorrow / Hire Date / Birth Date / Employee Evaluation Date / Static Date / Last Occurrence Date / Previous Period Start Previous Period End / Current Period Start / Current Period End Next Period Start / Next Period End / Current Month End
  • Select different Accrual Periods for different items to be tracked
  • Track multiple items, with different weights on each, toward Single Events
  • Select the Actions you desire: Update Status Field / Generate Document / Generate Letter Merge File / Generate List for Review

Among other capabilities, the Attendance Tracking module can watch and warn against all the following events, by Cost Center, Department Worked, Job Worked, Shift, etc.

  • Budgeting Overages – Hours or Dollars
  • Excessive Overtime – Hours or Dollars
  • Excessive Exceptions of one type only
  • Excessive Exceptions of various specified types (e.g., absences, tardies and early departures)
  • Excessive Exceptions on specific days of the week. (e.g., absences on Mondays and Fridays, combined with late arrivals on Mondays and early departures on Fridays)
  • Data Accessibility for Your Spreadsheet and Database Programs
  • Import and Export flat ASCII files to ensure easy sharing of data with your existing spreadsheet and database programs.

If your competitors are reducing their overhead costs and obtaining strategic information with the Attendance Tracking module, can you afford not to? Or better yet, get the jump on your competition today with TimeTrak® and our patented Attendance Tracking module.

Our Software